Executive Sales Assistant

Confidential Company  •  New York, NY

8 - 10 years experience  •  Healthcare

Salary depends on experience
Posted on 07/20/18
Confidential Company
New York, NY
8 - 10 years experience
Healthcare
Salary depends on experience
Posted on 07/20/18

General Description
The Executive Sales Assistant will provide senior
level sales support to key Alert Sales team
Account Directors. The Executive Sales Assist
ant works interdependent
ly with key /alert
Account Directors, Project Mana
gement (Print & Digital) and
Sales & Marketing Operations
teams to ensure a high level of
internal and external customer
satisfaction and ultimately the
desired sales results. The main
role of this position is to provide senior level sales support
in delivering customer proposal
s, tracking of projects and admi
nistration aspects of customer
projects for certain Key Accounts.
Job Responsibilities
The Executive Sales Assistant will
work directly with specified
key Account Directors in the
execution of required administra
tive tasks necessary to manage /alert’s business projects with
customers the Account Directors
are responsible for. The requ
ired tasks will vary among
customers and projects.
Proposal Management:
?
Accurately enter proposals in qu
ote portals in a timely manner
o
Modify proposals as
needed (dates, costs,
audience count, etc.)
o
Once proposals are complete
d, check all ma
th and verbiage, and make any
additional modifications that may be required
o
Send proposals to customer(s)
o
Track PO’s for invoicing
NOTE: This job description is
not designed to cover or contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this
job. Duties, responsibilities and activities may change
at any time with or without notice.
Job Description
?
Manage Compas Contracts:
o
Proposals should be sent to CMI as ou
tlined above; it may be necessary to
update during the campaign to ensure
they know where they
are in the budget
as the initial quote is a pr
ojection of the pricing.
o
Once a campaign is complete
d and all waves are invoiced, send a final proposal
to Compas for final revision
of the Compas contract
o
Assist with any reconciliation i
ssues between accounting and Compas
Production Updates:
?
Schedule and participate in
weekly calls with project
management for production
updates, checking the flow of required asse
ts for execution of direct mail and e-mail
jobs (envelope art, contents,
e-mail art content, etc.).
?
Notify Account Management and Traffic Management on an ongoing basis as jobs
progress
Invoices:
?
Ensure PO is listed on each
invoice, confirm prop
osals costs and ensu
re the costs match
the invoice
Metric Reports and HCP-level data:
?
Send to clients monthly or as requested
?
Monitor reports for a
ccuracy/ formatting
?
Ensure required HCP level data
is being provided to customers
Forecast:
?
Update all revenue and date changes on
the forecast and distribute weekly
?
Track Request for Proposal (RFP) responses
?
Reconcile quarterly revenue reports
?
Enter Salesforce (SFDC) updates, such as
hard bounces, address updates, etc.
?
Send to Compas the final piece
(direct mail or email) staple
d to the Compas Contract
?
Assist in creating an overall proposal wh
ich could include multiple /alert products
?
Develop and maintain spreadsheets with open
rates, program flighting, and other key
measurements for e-mail campaigns etc.
?
Order supplies for promotional mailers as needed
?
Other duties as assigned
NOTE: This job description is
not designed to cover or contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this
job. Duties, responsibilities and activities may change
at any time with or without notice.
Job Description
Qualifications:
?
Bachelor’s degree desired or at least 8-10
years related experien
ce; or equivalent
combination of education and experience
?
Minimum 8-10 years of administrative an
d/or project management experience
preferably in the Life Sciences (Pharmaceu
tical / biotech / Medical devices) industry
?
Strong time management, organiza
tion and administrative skills
?
Strong computer skills: Must be profic
ient in all aspects of MS Office
?
Strong written and verbal
communication skills
?
Proven ability to work collabo
ratively with cross-function
al members of a sales and
marketing organization
?
Strong attention to details
?
Self-directed (without close
supervision) and confident wi
th ability to multi-task
?
High energy and accountable with solid wo
rk ethic and a commitment to quality
?
Demonstrated ability to thrive in ‘v
irtual’ and fast-paced environment
?
Ability to navigate Customer Relationship Management Systems (i.e., Salesforce.Com
– SFDC) a plus
Travel
?
No travel required

Not the right job?
Join Ladders to find it.
With a free Ladders account, you can find the best jobs for you and be found by over 20,0000 recruiters.